Meetup FAQ

You can start your profile on Monday, February 3rd.

The deadline to complete your profile is Friday, February 14th at 5pm PT.

All profiles will be shared at the same time on Tuesday February 18th during Request Meeting stage.

In your profile, you should include information about yourself, such as your background, experience, expertise, and any other relevant details that would help others determine if they want to meet with you. You can select from a range of industry-specific data points, which consists of over 100 options to choose from.

You can provide your availability, or you can default to being fully available, and invites will be sent to block your calendar accordingly. Being available for more time slots increases your chances of scheduling meetings. If you are joining in our Hosted Program you must be available for all 24 time slots and will not be able to adjust your availability.

Yes, you can change your availability at any time from Monday, February 3rd to Friday, February 14th 5pm PT. If you are in our Hosted Program, please reach out to your attendee experience manager or email experience@fintechmeetup.com.

Yes, you can change your availability at any time from Monday, February 3rd to Friday, February 14th 5pm PT. If you are in our Hosted Program, please reach out to your attendee experience manager or email experience@fintechmeetup.com.

Making an Announcement allows you to inform thousands of Fintech Meetup participants, including 120+ Media & Sell Side Analysts, about your newly announced products, partnerships, funding, acquisitions, research, or any other relevant information. Guidance is available to assist you with making an Announcement.

Yes, if you are an Organization Admin, you have the ability to edit and complete profiles on behalf of participants from your organization.an Announcement.

The registration deadline for Meetup participation is Friday, February 13 at 5pm PT.

You can start requesting meetings on Tuesday, February 18th at 6am PT.

The deadline to complete your meeting requests is Friday, February 21st at 5pm PT.

This is your time to start selecting everyone you are interested in meeting with by selecting "Interested" or "Very Interested" and providing a reason.

You should indicate your interest level as either "Very interested" or "Interested." Meetings marked as "Very interested" will be scheduled first before "Interested" ones.

It is recommended to make meeting requests equal to at least 4 times the number of time slots you are available for.

In order to ensure we will be able to schedule you a complete meeting schedule, we recommend you make a minimum of 4 times the number of time slots you are available for. If you are available for all 16 time slots, that equals 64 selections. This is because only mutual matches during available time slots will become scheduled meetings, and therefore, our algorithm accounts for (1) meeting requests that you make, (2) participant also agreeing to meet with you, (3) prioritization by both the other party and you (Interested vs Very Interested selections), and (4) potential calendar availability/conflicts.

Yes, you can select multiple people from the same organization for meetings. When we run our scheduling algorithm, we will first schedule to meet with only 1 individual from any organization. Only after we schedule all of your meetings with unique organizations, and if you still have available time slots, we will then schedule you for additional meetings with the same organization so that you can fill up your schedule!

Yes, you can use Filters and Predefined Lists to quickly and efficiently make your selections. Additionally, tools like Bookmarks allow you to start your selections and come back later to finish them. You can also use the quick search on the upper right side.

TIP: We highly suggest using the system generated lists that have been curated for you on the left side. For example, if you go to "Predefined Lists" & then "Category Matches: Sourcing", the displayed participants are those that have indicated they are offering the specific solutions and services you indicated you’re sourcing or interested in meeting about.

Select everyone from an organization you would want to meet and would like to spend 15 minutes with!

Yes, Organization Admins can request meetings on behalf of participants from their organization.

You can start opting in to meeting requests from people you didn't previously select starting on Tuesday, February 25 at 6am PT.

The deadline to opt in to meeting requests is Friday, February 28 at 5pm PT.

Opting in to meeting requests allows you to reciprocate interest and potentially schedule meetings with individuals who have requested to meet with you. The more requests you opt in to, the more meetings you are likely to get. We facilitate meetings based only on meetings that are double opt-in (both parties expressing interest) so please opt-in to every request from someone you’d spend 15 minutes with.

Yes, Organization Admins have the ability to opt in to meeting requests on behalf of participants from their organization.

You will receive an email on Monday, March 3rd at 6am PT to review and accept each of your meetings.

The deadline to accept your meetings is Wednesday, March 5th at 5pm PT.

If you don't accept a meeting by the deadline, that meeting will not be scheduled.

No, Org Admins cannot accept meetings on your behalf. The individual taking the meeting needs to personally accept their own meetings.

No, all meetings are one to one and only the individual who booked the meeting can take it.

Extra meetings are either replacements for meetings that were not accepted by the other participant or new meetings from your previous selections where others have become available. A replacement meeting that is accepted by both you and the respective other party by Thursday, March 6th at 5pm PT will be scheduled.

If you or the other party do not accept a given meeting by the deadline, that meeting will not be scheduled.

You will receive an email on Thursday, March 6th at 6am PT to accept any additional meetings.

The deadline to accept these additional meetings is Thursday, March 6th at 5pm PT.

No, if you previously rejected or didn't accept a meeting in a specific time slot, you won't be eligible to receive an additional meeting in that same time slot.

You will receive the calendar invites for your scheduled meetings on Friday, March 7th at 6am PT.

The deadline to accept all calendar invites for your meetings is Friday, March 7th at 5pm PT.

If you cannot make it to a meeting and need to decline the calendar invite, it's important to email experience@fintechmeetup.com to inform them. Simply declining the calendar invite won't notify the organizers or the person you're scheduled to meet.

No, you cannot change the meeting times or reschedule the scheduled meetings outside of the Fintech Meetup program. The meeting times are fixed and cannot be altered.

If the person you're scheduled to meet is no longer available, Fintech Meetup organizers will notify you. Emergencies and unforeseen circumstances can sometimes cause scheduling changes.

All meetings are held in a dedicated Meetup area.

You can check the Fintech Meetup mobile app or your calendar invites for the assigned table number for each meeting. The table numbers will indicate where you should proceed for each scheduled meeting.

It is recommended to arrive at the Meetup area 5-10 minutes before your first scheduled meeting. There is no check-in required, but if you have any questions, there will be a Q&A desk available.

If the person you're scheduled to meet doesn't show up, give them 5 minutes. If they still haven't joined the meeting, you can click the "Mark as No Show" button in the Fintech Meetup mobile app.

Yes, here are some do's and don'ts:

• Do join each meeting on time and ensure you stay within the allotted 15 minutes for each scheduled meeting.
• Do check the table number for each scheduled meeting as each meeting will be assigned a different table. There is a 5-minute transition time between meetings.
• Do download the Fintech Meetup mobile app ahead of your meetings to take notes and request follow-ups.
• Do let the organizers know if a solution provider directly reaches out to you about Fintech Meetup, as they have been instructed not to do so.
• Don't approach anyone in the Meetup area unless you have a scheduled Meetup meeting with them.
• Don't enter the Meetup area at any time when you don't have a scheduled Meetup meeting.

You will receive an email on Friday, March 14th at 6am PT to provide feedback and share your thoughts on these aspects of Fintech Meetup.

After providing feedback, you can download a summary of your meetings, including your notes and the contact details of the people you met.

Hosted participants are required to be available for all 24 time slots, and take/accept up to eight (15) minute onsite meetings with participating sponsors.

Yes, during your registration, you have the option to indicate if you want to participate in Non-Hosted Meetings in addition to your requirement of up to eight (8) 15-minute onsite meetings with participating sponsors (Hosted Meetings). When completing your profile, you will be asked to confirm your choice. It is recommended to do both Hosted and Non-Hosted Meetings to maximize your Fintech Meetup experience. However, this is optional.

The registration deadline for Meetup participation is Friday, February 13 at 5pm PT.

Hosted Participants:

If you are approved for the Program but become unable to participate even though you are still with your organization, you agree to suggest one or more substitutes from your organization as your replacement in the Program. Acceptance of any substitute is subject to our prior approval via email. If you cancel your participation in the Program and are not able to provide a substitute approved by us, this may result in you being placed on a blacklist that will prevent you from qualifying for the Program for one or more future years. If you cancel your participation in the Program after Fintech Meetup has initiated the meeting selection process via the Platform (as outlined in the Program guidelines) and are no longer able to attend the Event or send an approved substitute from your organization as your replacement to participate in the Program on your behalf, then Fintech Meetup reserves the right to charge your credit or debit card per the authorization you agree to below a one-time cancellation fee of two hundred and fifty dollars ($250) and you will not be eligible for any travel/hotel reimbursement outlined here.

The Organization Admin must assign individuals from the organization as Meetings Representatives.

The deadline to assign individuals as Meetings Representatives is Friday, February 14th at 5pm PT.

Individuals must be registered to attend Fintech Meetup in order to be assigned as Meetings Representatives.

It is recommended to have 1 Meetings Representative per 10 Hosted Meetings (if your organization has purchased 30 Hosted Meetings, you should assign 3 or more Meetings Reps). There's no limit for how many Meeting Reps your organization can have.

Yes, there is no limit to the number of Meetings Representatives an organization can have.

Meetings Representatives will be able to complete their profile from Monday, February 3rd - Friday, February 14th.

You can assign an Org Admin in our platform here. If you are not attending the event, you can assign yourself as an Org Admin here. Org Admins will be able to complete the required steps in the Meetup process on behalf of their colleagues who are attending.

Org Admins will be able to complete the required steps in the Meetup process on behalf of their colleagues who are attending except accepting meetings. Each individual taking the meeting must accept them within their own portal on Monday, March 3rd - Wednesday, March 5th, failure to accept these meetings before deadline will result in those meetings not being booked.