Terms and Conditions for Sponsors Participating in Hosted Meetings
as part of Fintech Meetup's Meetings Program

Last revised: May 16, 2024

These terms and conditions ("Terms & Conditions") apply to those individuals("Hosted Meetings Participant", "you", or "your") participating in Hosted Meetings ("Hosted Meetings") on behalf of sponsors as part of Fintech Meetup LLC's ("Fintech Meetup", "we", "us", or "our") Meetings Program ("Meetings Program") scheduled to be held during Fintech Meetup on March 10-13, 2025 in Las Vegas, NV (the "Event")

These Terms & Conditions may be modified from time to time, so check back often. So that you are aware changes have been made, we will adjust the "Last revised" date at the beginning of this document. Continued participation in the Event by you will constitute your acceptance of any changes or revisions to these Terms & Conditions.

• We will arrange a series of 15-minute meetings ("Hosted Meetings") between (a) Hosted Retailers & Merchants Buyers and/or Hosted Banks & Credit Unions Buyers ("Hosted Buyers"), and (b) Hosted Meetings Participants. All Hosted Meetings will take place during Meeting Times, as part of the Event's Meetings Program. Notwithstanding the number of meetings purchased on behalf of any given Hosted Meetings Participant or in aggregate by all Hosted Meetings Participants, we do not guarantee any minimum number of Hosted Buyers or any minimum number of Hosted Meetings for any Hosted Meetings Participant. The number of meetings arranged for any given Hosted Meetings Participant might be below the number purchased.

  • "Hosted Retailer & Merchant Buyers" are those qualifying individuals from retailers and merchants (companies that are primarily in the direct-to-consumer business of online or physical retail of consumer goods and services, including traditional retailers, direct-to-consumer brands, online marketplaces, hotels and restaurants (payments or financial services, credit card, prepaid card, gift card, check cashing and remittance companies do not qualify) who identify themselves to Fintech Meetup as buyers or influencers of the purchase of technology and other solutions for their organizations, and who also agree to take up to eight (8) 15-minute Hosted Meetings with Hosted Meetings Participants as part of the Hosted Program. Fintech Meetup provides complimentary tickets to the Event and travel reimbursement up to $750 to these Hosted Buyers.

  • "Hosted Bank & Credit Union Buyers" are those qualifying individuals from (i) any FDIC registered bank or (ii) Credit Union registered with the National Credit Union Administration, and who also agree to take up to eight (8) 15-minute Hosted Meetings with Hosted Meetings Participants as part of the Hosted Program. Fintech Meetup provides complimentary tickets to the Event and travel reimbursement up to $750 to these Hosted Buyers.

  • "Hosted Meetings Participants" are those individuals who (i) enrolled in the Meetings Program and were designated as Hosted Meetings Representatives for their organization, pursuant to a fully executed contract between their organization and Fintech Meetup ("Contract"), or (ii) enrolled in the Meetings Program and were designated as Hosted Meetings Representatives for their organization, following their organization directly purchasing Hosted Meetings as part of the Event. A single organization may have multiple Hosted Meetings Participants. Hosted Meetings Participants are included in the process of arranging Hosted Meetings with Hosted Buyers, which process is defined by Fintech Meetup in its sole discretion and may change from time to time.

  • "Meeting Times" are predetermined time slots during which Hosted Meetings take place. The Meeting Times are at the sole discretion of Fintech Meetup, will be provided to Hosted Buyers and Hosted Meetings Participants by Fintech Meetup and are subject to change by Fintech Meetup. As of the date of these Terms & Conditions, Meetings Times are scheduled to be:

    • Tuesday, March 11, 2025:

      • 10:45 am-12:30 pm PT
      • 3:10 pm-4:55 pm PT

    • Wednesday, March 12, 2025:

      • 10:45 am-12:30 pm PT
      • 3:10 pm-4:55 pm PT

  • Fintech Meetup will notify Hosted Meetings Participants of the specific times of their meetings within Meeting Times prior to the start of the Event. A failure on the part of Hosted Meetings Participants to be available for all Meeting Times may limit the ability of Fintech Meetup to arrange Hosted Meetings for those Hosted Meetings Participants.

• The number of Hosted Meetings purchased by any given Hosted Meetings Participant either directly or by their organization as part of a Contract is that Hosted Meetings Participant or organization's "Hosted Meetings Cap". A Hosted Meetings Cap can be increased by purchasing additional Hosted Meetings at any time set forth by Fintech Meetup (deadlines apply at the sole discretion of Fintech Meetup).

• Hosted Meetings are priced as set forth in the Contract (the price of each meeting being the "Price Per Meeting") or online during Fintech Meetup, and the Hosted Meetings Participant must pay an amount equal to the Hosted Meetings Cap multiplied by the Price Per Meeting ("Meetings Payment Amount"). Fintech Meetup has the right to increase the Price Per Meeting at any time.

  • Fintech Meetup will complete a post event reconciliation to determine the number of "Completed Hosted Meetings" which is defined as the number of Hosted Meetings that (i) actually took place, (ii) would have taken place but for the absence of the Hosted Meetings Participant during the Hosted Meeting (including late arrivals resulting in Hosted Meetings that are less than 15 minutes in length), and (iii) would have taken place but for the cancellation of a Hosted Meeting by the Hosted Meetings Participant due to availability or for any other reason.

    • If the number of Completed Hosted Meetings multiplied by the Price Per Meeting (averaged if more than one Price Per Meeting applies) is less than the Meetings Payment Amount, Fintech Meetup will provide a refund of the difference ("Refund") within 60 days following the end of the Event ("Refund Payment Date").

• Hosted Meetings Participants must provide relevant information and respond to Fintech Meetup's requests by our stated deadlines as set forth in Fintech Meetup's Meetings Program guidelines (and other communications), including:

  • Completing their profiles, which includes information about themself and their organizations ("Profiles"). All Profiles are subject to the review and approval of Fintech Meetup.

  • Selecting Hosted Buyers for potential meetings and designating such selections as Hosted Meeting Requests.

  • Adding Hosted Meetings to their calendars as requested by Fintech Meetup.

• A Hosted Meetings Participant, or their organization, may add one or more non-attendees from their organization as an Organization Admins (or assign attendees from their organizations as Organization Admins). Organization Admins can complete certain pre-event tasks on behalf of Hosted Meeting Participants. Organization Admins cannot attend the Event unless they hold a valid ticket, pay the applicable ticket fees, and abide by all of the terms and conditions set forth in the Terms of Attendance and Participation, which are available here.

• Hosted Meetings Participants must comply with Fintech Meetup's Meetings Program rules and directives, including:

  • All Hosted Meetings Participants must hold a valid ticket, pay the applicable ticket fees, and abide by all of the terms and conditions set forth in the Terms of Attendance and Participation, which are available here.

  • Hosted Meetings Participants, must:

    • Be available during Meeting Times.

    • Join Hosted Meetings at the times designated by Fintech Meetup.

    • Prepare for the Hosted Meetings assuming that Hosted Buyers have not prepared in advance.

    • Notify Fintech Meetup of any Hosted Buyer who was not present for a Hosted Meeting.

  • Hosted Meetings Participants must NOT do the following, which may result in termination from the Meetings Program (and/or any subsequent Fintech Meetup Meetings Programs, including future Events):

    • Contact any of the Hosted Buyers with whom they have Hosted Meetings prior to the event (unless they have also come into contact with those Hosted Attendees in the ordinary course of business unrelated to Hosted Meetings, in which case Hosted Meetings Participants can only reach out to those Hosted Buyers about matters unrelated to Hosted Meetings.)

    • Change the scheduled time of their Hosted Meetings (Hosted Meetings must take place at the time assigned by Fintech Meetup).

    • Contact any Hosted Buyers who do not show up for their Hosted Meeting (unless they have also come into contact with those Hosted Buyers in the ordinary course of business unrelated to Hosted Meetings, in which case Hosted Meetings Participants can only reach out to those Hosted Buyers about matters unrelated to Hosted Meetings.)

  • The Hosted Meetings Participant must each complete a feedback survey following the Event, providing specific evaluations for each meeting. Failure to provide feedback by the Refund Payment Date may delay your Refund until feedback has been completed.

  • Fintech Meetup in its sole discretion determines the eligibility of any Hosted Meetings Participant or Hosted Buyer to be accepted for Hosted Meetings and may in its sole discretion end enrollment of any Hosted Meetings Participant or Hosted Buyer in the Meetings Program or Hosted Meetings at any time and for any reason, including canceling any Hosted Meetings and providing a refund of any Meetings Payment Amount (in such an event the payment amount would be due within 60 days following the end of the Event).

• Time is of the essence in all Meetings Program deadlines.