Terms and Conditions for Hosted Banks & Credit Unions and Hosted Retailers & Merchants

Last revised: Jun 6, 2024

As a Hosted Banks & Credit Unions participant or Hosted Retailers & Merchants participant ("you") in Fintech Meetup 2025 (the "Event"), scheduled to be held March 10-13, 2025 at The Venetian, Las Vegas ("Venetian"), you agree to these terms and conditions with Fintech Meetup, LLC ("Fintech Meetup"). If you are completing a registration on behalf of another individual, you warrant that you have made the Hosted Banks & Credit Unions participant or Hosted Retailers & Merchants participant aware of this Agreement and that he or she has accepted these terms and conditions.

• Free Tickets & Travel Allowance: Fintech Meetup will provide qualifying individuals from banks, credit unions, retailers and merchants who participate in Hosted Meetings as part of Fintech Meetup's Meetings Program with a complimentary Fintech Meetup ticket and a travel/hotel reimbursement of up to $750 in travel/hotel expenses incurred per person.

• Qualifications: Hosted Banks & Credit Unions: To qualify, individuals must (a) be employed by (i) any FDIC registered bank or (ii) Credit Union registered with the National Credit Union Administration, and (b) be responsible for buying or evaluating payments, banking, lending, credit, personal finance, investing or other applicable technology and solutions for their organizations, and (c) take up to eight (8) 15-minute onsite meetings with participating sponsors ("Hosted Meetings"), which are based on a double opt-in process so that they are useful to everyone.

• Qualifications: Hosted Retailers & Merchants: To qualify, individuals must (a) be employed by retailers and merchants (companies that are primarily in the direct-to-consumer business of online or physical retail of consumer goods and services, including traditional retailers, direct-to-consumer brands, online marketplaces, hotels and restaurants and (b) be responsible for buying or evaluating payments, banking or financial services technology or solutions for their organizations, and (c) take up to eight (8) 15-minute onsite meetings with participating sponsors ("Hosted Meetings"), which are based on a double opt-in process so that they are useful to everyone.

• Non-Hosted Meetings: If they choose to, qualifying individuals can also participate in meetings that are not Hosted Meetings ("Non-Hosted Meetings") with individuals (including those that are not from sponsors) participating in the meetings programs. These non-hosted meetings are also based on a double opt-in process so that they are useful to everyone.

• Meeting Times: You commit to being available for at least 16 Meeting Time Slots during Meeting Times as set forth below until you receive your final schedule immediately prior to the event. Your final set of up to eight (8) 15-minute Hosted Meetings may be spread across multiple Meeting Times; they may not be back to back. You will not need to miss any agenda sessions for these meetings.

  As of the date of these Terms & Conditions, Meeting Times and Meeting Time Slots are scheduled to be:

  • Tuesday, March 11, 2025

    • 10:45 am-12:30 pm PT
      • 10:45 am-11:00 am PT
      • 11:03 am-11:18 am PT
      • 11:21 am-11:36 am PT
      • 11:39 am-11:54 am PT
      • 11:57 am-12:12 pm PT
      • 12:20 pm-12:35 pm PT
    • 3:10 pm-4:55 pm PT
      • 3:10 pm-3:25 pm PT
      • 3:28 pm-3:43 pm PT
      • 3:46 pm-4:01 pm PT
      • 4:04 pm-4:19 pm PT
      • 4:22 pm-4:37 pm PT
      • 4:40 pm-4:55 pm PT

  • Wednesday, March 12, 2025

    • 10:45 am-12:30 pm PT
      • 10:45 am-11:00 am PT
      • 11:03 am-11:18 am PT
      • 11:21 am-11:36 am PT
      • 11:39 am-11:54 am PT
      • 11:57 am-12:12 pm PT
      • 12:20 pm-12:35 pm PT
    • 3:10 pm-4:55 pm PT
      • 3:10 pm-3:25 pm PT
      • 3:28 pm-3:43 pm PT
      • 3:46 pm-4:01 pm PT
      • 4:04 pm-4:19 pm PT
      • 4:22 pm-4:37 pm PT
      • 4:40 pm-4:55 pm PT

• Travel Arrangements: You are responsible for making your own travel and accommodation arrangements to attend Fintech Meetup. You can book an onsite hotel room in our dedicated room block at the Venetian. Rooms (including any cancellation fees or deposits) are not refundable if canceled less than 72 hours of your arrival date. We do not guarantee the availability of our hotel room block, and recommend you book early.

• Meetings Program Participation: We will contact you prior to Fintech Meetup to arrange your Hosted Meetings using our Fintech Meetup platform. You agree to participate in this process, including (a) completing a short profile with questions about your company and job role, (b) participating in a double opt-in process to select individuals from participating sponsors for potential meetings (and other individuals if you want to request non-hosted meetings), and (c) accepting meetings and adding meetings to your calendar. Following Fintech Meetup, you agree to provide post-event feedback on the Meetings Program and each Hosted Meeting and to provide receipts for expenses. You agree to respond to all of our requests within our stated deadlines. Nonresponsiveness to our deadlines and outreach to you may result in you being placed on a blacklist that will prevent you (and potentially your organization) from qualifying as a Hosted Bank & Credit Union or Hosted Retailer & Merchant for one or more future years.

• Completing Your Own Hosted Meetings: We do not entertain requests to combine Hosted Meetings with other individuals from your organization that might also be participating in the Meetings Program. If more than one person from your organization is attending Fintech Meetup as a Hosted Bank & Credit Union or Hosted Retailer & Merchant, each person must complete their own set of up to eight (8) Hosted Meetings. If you are unable to attend your Hosted Meetings for any reason, you will not be eligible to receive a travel/hotel reimbursement or complimentary Fintech Meetup ticket.

• Failure to Complete Hosted Meetings: If you pick up your Fintech Meetup badge onsite or otherwise attend Fintech Meetup but do not complete your scheduled Hosted Meetings: (a) we will not be responsible for any costs associated with your travel or hotel and you will not receive any reimbursement, (b) your credit card will be charged $1,995 for your Fintech Meetup ticket per the authorization you agree to below, and (c) you may also be placed on a blacklist that will prevent you (and potentially your organization) from qualifying for Hosted Banks & Credit Unions or Hosted Retailers & Merchants tickets for one or more future years. Notwithstanding the foregoing, we reserve the right at our sole discretion to prorate your ticket fee and/or your travel/hotel reimbursement calculated based on the total Hosted Meetings for which you were scheduled and that you completed.

• Cancellation & Substitutes: If you are approved for a Hosted Banks & Credit Unions or Hosted Retailers & Merchants ticket but become unable to participate even though you are still with your organization, you agree to suggest one or more substitutes from your organization as your replacement. Acceptance of any substitute is subject to our prior approval via email. If you cancel your participation and are not able to provide a substitute approved by us, this may result in you being placed on a blacklist that will prevent you from qualifying for Hosted Banks & Credit Unions or Hosted Retailers & Merchants tickets for one or more future years.

• Notice of Employment Change: If you (a) are no longer employed by, or (b) become aware prior to Fintech Meetup that you will no longer be employed at the time of Fintech Meetup or after Fintech Meetup by the bank, credit union, CUSO, retailer or merchant based upon which you were approved for your Hosted Banks & Credit Unions or Hosted Retailers & Merchants ticket, you must let us know immediately upon your becoming aware so that we can cancel your participation in Hosted Meetings. In such cases, you will no longer be eligible to participate in Hosted Meetings or to receive a travel/hotel reimbursement or complimentary Fintech Meetup ticket. Failure to notify us may result in you being placed on a blacklist that will prevent you from qualifying for Hosted Banks & Credit Unions or Hosted Retailers & Merchants tickets for one or more future years. At all times, including following Fintech Meetup, we reserve the right to only communicate with you at your work email address regardless of any other email address you may have provided or we may have otherwise used.

• Reimbursement Process: As the final step to receiving your travel and hotel reimbursement of up to $750 in travel/hotel expenses incurred, we require that you complete a short feedback form providing specific evaluations of each Hosted Meeting (we will also ask participating individuals from sponsors to provide feedback on their meetings with you). Please note that Fintech Meetup will not reimburse for any mileage, points or rewards used for travel. Reimbursement is conditioned upon completing all of your scheduled meetings and submitting the feedback survey and travel/hotel receipts following the event within our stated deadlines.

• Credit Card Details: You agree to provide your credit card information, and authorize us to process a $1 charge on your credit card as part of your Fintech Meetup ticket registration. You also authorize us to charge the cost of your ticket at the rate of $1,895 to your credit card if you do not complete your scheduled hosted meetings as described in section (9) above.

• Data and Privacy: To see how we look after your data, see our Privacy Policy here.

• Qualification at Fintech Meetup's discretion: Qualification for Hosted Banks & Credit Unions or Hosted Retailers & Merchants tickets is determined solely by Fintech Meetup and may be revoked at any time. By completing registration, you agree to these Terms & Conditions.